The all new "Organization" is here!
In our last release dated October 14, 2017 we introduced a new feature called "Organization" which adds a new level of management to your Contentstack account. In short, it acts as a parent entity that encapsulates stacks (and all the resources stored within), making it simpler to manage multiple stacks belonging to the same company or group. It’s like a single administrative panel for all your stacks and users.
Organizations make project management unbelievably easy, enable a fine-grained permission system, and simplify managing subscriptions for everyone.
The organization feature comes packed with a slew of benefits:
One organization equals one subscription plan
Bring all the stacks that belong to your company into one single billing account. There may be several users, stacks and projects within this organization. But these are now billed collectively for the entire organization you own.
A dashboard for all your users and stacks
All the stacks and users of your group/company can now be managed from the organization dashboard. The total usage metrics can be accessed with a single click.
Bird’s eye view of usage
You can now track the overall usage of your Contentstack account. This gives you a bird’s eye view of the total usage, including the number of stacks, content types and entries created, users currently associated with the Organization, bandwidth used, and API requests made. This ensures that owners and admin users always have access to the current status and usage within the organization.
Organizational roles for a better permission system
Organization comes with three predefined roles: Owner, Admin, and Member. The Owner has primary rights and permissions, except they do not have access to stacks that are not owned by or shared with them. The owner can invite new users to the organization, assign roles to a user, view overall usage, create stacks, and transfer ownership. The Admin has similar permissions, except being able to transfer ownership of the organization. A Member doesn’t have any special permissions in the organization. A Member user can only work with stacks that are created by or shared with them.
Working with Organizations
With Organizations, you can macro-manage your projects easily. Here’s a list of the things that you can now do.
1. Switch between "Organizations"
If you are part of multiple organizations, you can easily switch between them. Simply click the Organization tab in the header, and select the Organization that you wish to access. Once selected, you will be able to see the stacks of the Organization.
2. View Organization subscription plans and usage
If you are the owner of an organization or a user with an Admin role, you can get a quick overview of the usage and limits of your subscription plan by checking the "Plans and Usage" page.
3. Invite and manage users
Organization gives you one central location to manage users collaborating in Contentstack. It lets you add/remove users, assign organization-level roles, assign stack-level roles, and so on. Managing users is possible only for the Admin and Owner of an organization.
4. Manage stacks
Owners and Admins can see the lists of all the stacks belonging to an organization. While the Owner can delete any stack from here, he/she cannot view any stack data unless he/she is owner of the stack or a collaborator.
As existing users, what should you do?
Nothing! You don’t have to make any changes to your stack or account. You will automatically become part of an Organization and benefit from the corresponding new capabilities. After logging in to your account, you will see your new organization name in the header. If you have been assigned an Admin role by the owner, you will be able to access the organization settings panel. If you are a Member, nothing changes, except that you are part of an organization now.
Refer to our documentation to learn more about Organizations.