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Hybrid CMS vs. Headless CMS: Which One Is Right For Your Organization?

Is your business ready to provide experiences to billions of connected Internet of Things (IoT) devices? That’s the question companies with any sort of digital presence will need to answer effectively as the popularity of connected devices continues to grow. From wearables and hearables to smart speakers and smart homes, the customer’s experience and buying journey are increasingly shaped by the content they receive via these connected devices.


Businesses and governments are responding to the rapidly expanding ways in which citizens and consumers expect to interact with content, products and services. The examples abound: Cities like Barcelona and Seattle are becoming “smart cities” by embracing IoT technology that boosts energy efficiency, enhances infrastructure and improves security. Amazon recently launched a new range of connected devices, including clocks and microwaves.

Back to the question at hand: Is your business ready to deliver experiences of that caliber at break-neck speed? If you’re just figuring out how you’re going to deliver high-quality experiences to the growing number of connected devices out there, you have to first determine how you’re delivering content to consumers.

Let’s parse through some of the jargon around content management systems (CMS) to help you decide which type of CMS is best for your organization and its unique needs.

What Is a Headless CMS?


The big difference with a headless CMS is that it comes without a proprietary front-end system that predetermines how content is shared with the end user. Content is not only decoupled from the front-end delivery layer, but it’s also front-end agnostic. Headless CMSes store your content in raw form, acting as a content repository.

For content managers, this means a lack of WYSIWIG editors or templates. Instead, the system interacts with the content and various APIs that allow the content to be delivered to any device.

So why (and how) is a headless CMS solution great for enterprise marketing teams? First, decoupled content allows marketing teams to move with autonomy and agility, which is huge when it comes to beating competitors to market. It also helps businesses avoid “vendor lock.” With headless, a brand’s IT team has the freedom to develop front-end applications using any framework they prefer.

At the same time, the “stripped down” back end that many headless solutions possess can create some challenges when it comes to the authoring experience. To solve this, IT buyers should look specifically for an enterprise-ready headless CMS platform that comes equipped with features for marketing users.

Advantages of Headless CMS

Here’s what you have to look forward to when adopting headless CMS:

  • Get to market faster: Allow content creators to work independently of developers — drastically speeding up your time to market.
  • Write once, distribute everywhere: A headless CMS is the single best content management solution when it comes to publishing dynamic content to any IoT device. It enables organizations to truly achieve a content-first approach where they can optimize and re-distribute valuable content modules across tons of different channels and experiences.
  • Easily integrate key tools: Easily integrate with other best-of-breed applications (think SEO tools, CRM platforms, translation services, analytics, multimedia, and more) to empower content creators and marketers to optimize business content.
  • Serve personalized experiences in real-time: Marketers can use some of the above-mentioned integrations to automatically configure and display content that’s personalized based on the viewer’s historical data and preferences.
  • Unleash your developers’ skills: Built on intuitive APIs, a modern headless CMS empowers developers to use the languages and frameworks of their choice.
  • Live in the cloud: Your platform will be cloud-based (or at least cloud-ready).
  • Save time and money: Reduce the traffic jams that a traditional CMS generates when it comes time to update or distribute content. The ability to easily and quickly distribute content boosts productivity and saves salary dollars.

Disadvantages of Headless CMS

If you’re going headless, you should also be aware of one of the most common disadvantages:

  • There’s a learning curve: While there are some headless CMSes that come equipped with an intuitive interface (they do exist!), beware that there are many that require marketers to get a lot more well-versed in code before they can manage the content.

Now, let’s take a look at another kind of CMS, hybrid CMS, to see how it differs from headless.

What Is Hybrid CMS?


A hybrid CMS is a headless, decoupled CMS with a front end. It is a traditional, monolithic CMS that also has a content-as-a-service (CaaS) API. While decoupled from the back end, a hybrid CMS includes a presentation layer similar to a traditional or coupled CMS at the same time using a headless architecture for delivery. A hybrid CMS is a “halfway” solution. It gives developers some freedom (powered by a content API) to deliver content across multiple channels while offering marketers some of the interfaces they’re used to from traditional CMS for delivering content to web channels.

Since you can learn a lot about a solution by checking out its pros and cons, we’ve outlined those here:

Benefits of Hybrid CMS

  • Enhanced authoring: Tools like template management, WYSIWYG authoring, and website navigation gives marketing users a lot of insight into how their content will appear once published. Keep in mind that this is for desktop website channels only.
  • Promotes content reuse: Similar to headless CMS, hybrid content modules can allow for content to be repurposed with a hybrid CMS (as long as they’re format-agnostic, which isn’t always the case). We’ll expand more on this point in the next section.

Limitations of Hybrid CMS

Before you jump on board with hybrid, it’s important to understand the challenges you might face:

  • Some restrictions of a traditional CMS still apply: Because a hybrid CMS includes a front end, it may be more difficult to take advantage of microservices and omnichannel delivery since it doesn’t follow a structured content model like a headless CMS.
  • Increased complexities: Since a decoupled CMS still consists of front-end and back-end code, it’s more complex than a headless CMS and requires extra development setup and maintenance.
  • Less flexible publishing: Due to the designated front end, hybrid CMS doesn’t allow the same flexibility as a headless CMS when it comes to dynamically publishing optimized content on various platforms and IoT devices.
  • You may run into some “vendor lock”: The success of your hybrid CMS will be determined by the vendor’s implementation and your ability to execute on the following aspects:
    • Architecture
    • Capital
    • Customer base
    • Feature set
    • Partnerships
    • Support
    • Technical team

That’s the scoop on the differences between headless and hybrid. Now let’s put it all together and figure out the ideal use cases for each.

When to Use Headless CMS vs. Hybrid CMS


Your specific business objectives should be the foremost factor when choosing a CMS.

If your business ready to provide experiences to billions of connected IoT devices, you should choose the best CMS for dynamic content, mobile experiences, smart spaces, connected devices and more. You have to go with a headless CMS.

If, however, the authoring experience is a priority for you — maybe you’re just building a desktop intranet, or you’re not ready to take your business fully omnichannel just yet — then hybrid CMS will offer the features you need. Just be sure not to build a piecemeal solution that creates “content debt” that will need to be paid once you eventually go fully omnichannel.

To learn even more about decoupled and headless CMS solutions, check out this handy guide. And if you want to see some staggering stats about how IoT is taking over the world, don’t miss this infographic showing how connected devices are shaping consumer behavior.

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