Manage Workspaces

Workspace management in Contentstack Assets lets you organize and isolate asset operations within a space. You can view workspace details, update workspace information, fork workflows, manage languages, and delete workspaces when no longer required.

All workspace actions apply only within the selected space. To view the workspaces within a space, navigate to Space Settings > Workspaces.

To view workspace details, click a workspace name to open its details panel.

The details panel displays:

• System metadata: Title, UID, Created By, Modified By, Created At, and Modified At.
• Languages: Languages enabled for the workspace and their fallback languages.

This view provides a quick summary of workspace configuration and language coverage.

To update workspace details such as the name and description, perform the following steps:

1. Click the vertical ellipsis in the Actions column of the workspace and select Edit Workspace.
2. Update the Name or Description as required.

   Note The UID and Source Workspace fields remain read-only after creation.

3. Click Update Workspace.

To copy the workspace UID, perform the following steps:

1. Click the vertical ellipsis in the Actions column of the workspace.
2. Select Copy UID.

Forking creates a new workspace using an existing workspace as the source. The new workspace inherits assets and settings from the source workspace, allowing teams to reuse configurations while making independent changes.

For example, a Spring Campaign workspace already exists. A regional team needs a variation of the same assets for a localized promotion. Forking allows reusing of the campaign setup while enabling region-specific changes.

To fork a workspace, perform the following steps:

1. Click the vertical ellipsis in the Actions column of the workspace and select Fork this Workspace.
2. In the Create a Fork modal, enter the following details:
   • Name (required)
   • UID (required)
   • Description (optional)
   • Verify the Source Workspace.
3. Click Create Fork.

The new workspace inherits assets and settings from the selected source workspace.

Languages are added globally in Assets > Settings > Languages and then selectively enabled for each workspace.

To manage languages for a workspace, perform the following steps:

1. Click the vertical ellipsis in the Actions column of the workspace and select Manage Workspace Languages.
2. In the Manage Workspace Languages modal, review the languages currently enabled for the workspace.
3. Click + Add Language.
4. Select one or more languages from the available list. Each language displays its fallback language.

   Note The default language remains locked and cannot be removed.

5. Click Apply to confirm the selection.
6. Click Save Changes to add the selected languages to the workspace.

Only languages enabled in a workspace are available for asset localization within that workspace.

To delete a workspace, perform the following steps:

1. Click the vertical ellipsis in the Actions column of the workspace and select Delete Workspace.
2. Click Yes, Delete Workspace to confirm the delete action.

Warning Deleting a workspace permanently removes all its assets, users, and collaborators. This action is irreversible. Deleting a workspace does not affect its source workspace or other workspaces.

Managing workspaces effectively helps teams to ensure clean separation of workstreams, safer experimentation, and scalable asset operations within a space.