Edit Configurable Metadata

When you open or edit an asset in Asset Management, the Edit Configurable Metadata panel appears on the right. This panel allows you to manage both system and custom metadata for your asset. Updating metadata ensures that your assets remain searchable, consistent, and aligned with your business workflows.

In the General section, you can edit or generate common metadata fields:

• Title (required): Enter the name of the asset.
• Description: Enter a meaningful description manually, or click Suggest Description with AI to generate one automatically. Review AI suggestions carefully before inserting.
• Tags: Add tags manually or click Suggest Tags with AI to generate recommendations for quick categorization.

Tip AI-powered descriptions and tags can speed up workflows, but always validate their accuracy before saving.

The User-Defined Metadata section displays fields associated with the asset type. These fields come from your asset modeling setup, where admins define reusable custom fields and assign them to asset types. You can edit these fields directly when working with the asset.

Suppose you created a custom asset type called 3MF 3D Model for managing downloadable 3D-printable files. You defined the following fields:

• Product SKU (Single Line Textbox, Mandatory)
• Model Dimensions (Single Line Textbox)
• Author Name (Single Line Textbox)
• License Expiration Date (Date, Mandatory)

When you upload a .3mf file, these fields appear under User-Defined Metadata:

• Product SKU: Enter SKU-2025-3MF100.
• Model Dimensions: Enter 10x10x15 cm.
• Author Name: Enter Jane Smith.
• License Expiration Date: Select Dec 31, 2025.

This metadata becomes part of the asset record, making it easier to search, filter, and enforce compliance.

Note Mandatory fields must be filled before you can save the asset.

You can switch from configurable metadata to view System Metadata. These fields are auto-generated by Contentstack and cannot be edited.

Examples:

• File name
• UID
• File URL
• Permanent URL
• MIME type and asset type
• File size
• Created by, modified by, and timestamps

System metadata ensures traceability and consistency across your digital asset library.