Add Users to Assets

Users are added to Assets through Contentstack Administration. During the invitation flow, roles are assigned at two levels:

• Product-level: Organization-specific Administration and Assets roles
• Space level (optional): Space-specific roles applied per selected space

This approach enables centralized user onboarding with granular access control across spaces.

Note At least one Administration role is required for every invited user. By default, the Member role is preselected.

To invite users to Assets, log in to your Contentstack account and perform the steps given below:

1. Navigate to Administration through “App Switcher”, then click the Users tab to view organization users.
2. Click Invite User.
3. Enter one or more email addresses (comma-separated).
4. In Assign Product Access, click Manage Roles for Administration. By default, the Member role is selected.

   Note Modify this selection only if elevated administrative access is required.

5. Click Manage Roles for Assets.
6. A side panel opens, listing the default and custom organization-level roles available for Assets. Select one or more roles as required.
7. Optionally select one or more spaces to which the user should be added.
8. Select space-level roles (for example: Space Admin, Asset Developer, Asset Manager). By default, selected space-level roles apply to all selected spaces.
9. Use Roles Per Spaces to fine-tune space-level access:
   • Assign different roles for individual spaces
   • Assign custom space roles where needed
10. Remove a space or clear roles to restrict access.
11. Click Save.
12. Click Invite to send the invitation email.

This role-based access control (RBAC) model ensures secure and flexible access management across Assets and spaces while supporting both system-defined and custom permissions.