---
title: "[Use Workflows] - Use Task Filter"
description: Use Task Filter in Workflows to refine tasks based on specific filters.
url: https://www.contentstack.com/docs/content-managers/use-workflows/use-task-filter
product: Contentstack
doc_type: guide
audience:
  - content-managers
version: unknown
last_updated: 2026-03-26
---

# [Use Workflows] - Use Task Filter

This page explains how to use the Task filter in Workflows to refine and view tasks based on different criteria. It is intended for content managers and stack users working with Workflow tasks, and should be used when you need to narrow down task lists by user, action, or workflow stage.

## Use Task Filter

**Note**: Before getting started with the [Task](/docs/developers/set-up-workflows-and-publish-rules/about-workflow-tasks) filter, make sure you are familiar with the key concepts of [Workflow](/docs/developers/set-up-workflows-and-publish-rules/about-workflows) and its [Stages](/docs/developers/set-up-workflows-and-publish-rules/about-workflow-stages).

You can refine tasks based on specific filters as shown below:

Let’s look at the filters that you can use.****
- **By Users (available for stack Admins and Owner)**: Stack admins and the owner can view all tasks of all the stack users. They can filter the tasks by users.
- **By Action**: This filter lets you refine tasks based on the action that is required by you. Some of the values that you can select here are **Approved**, **Pending**, and **Rejected**.
- **By Workflow Stages**: You will see the list of all the workflows that are available for your stack. You can then select a workflow to view all the stages. If you select any stage, Contentstack will filter all the entries of which the selected stage is assigned to you.

## Common questions

### Who can use the “By Users” task filter?
The “By Users” filter is available for stack Admins and Owner.

### What actions can I filter tasks by?
You can refine tasks by action values such as **Approved**, **Pending**, and **Rejected**.

### What happens when I filter by a workflow stage?
Contentstack will filter all the entries of which the selected stage is assigned to you.

### What should I review before using the Task filter?
Make sure you are familiar with the key concepts of [Workflow](/docs/developers/set-up-workflows-and-publish-rules/about-workflows) and its [Stages](/docs/developers/set-up-workflows-and-publish-rules/about-workflow-stages).