# Understanding the Management Tools ### About this export | Field | Value | | --- | --- | | **content_type** | lesson | | **platform** | contentstack-academy | | **source_url** | https://www.contentstack.com/academy/courses/contentstack-end-user-training-eut-/understanding-the-management-tools | | **course_slug** | contentstack-end-user-training-eut- | | **lesson_slug** | understanding-the-management-tools | | **markdown_file_url** | /academy/md/courses/contentstack-end-user-training-eut-/understanding-the-management-tools.md | | **generated_at** | 2026-05-28T12:30:02.256Z | > Part of **[Contentstack End User Training (EUT)](https://www.contentstack.com/academy/courses/contentstack-end-user-training-eut-)** on Contentstack Academy. **Academy MD v3** — structured for retrieval; no quiz or assessment keys. #### Lesson text ## **Managing Processes** **The Lightning Excavator** is concerned about the content available for all Composable Heroes. Initially, he had assigned a few users to the Stack, but it appears that more users will be required as more content is created. The next challenge is ensuring all users adhere to a streamlined content delivery process. **Royal Sanctuary** will lead this operation. It's time for you to delve into Contentstack's management capabilities to provide solid content organization. Goals that must be attained: * Add new users to the account. * Create an order of steps to manage the content delivery process. * Examine the content and make suggestions for improvements. The entire Composable Heroes team is eager to harness this power. **In this episode, you'll learn how to add and manage users and user roles, content workflow, and other content management tools.** # **What are** **User and User Roles****?** All accounts registered with Contentstack are known as **Users**. A stack can have many users with varying permissions and roles. Users with the required permissions can invite others to collaborate on a stack. **User Roles** prescribe what information the Authorized User can access, use, and disclose within the Contentstack. ![CSendUserTraining\_L35\_img-1.png](https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt76c82bf1db8060ac/67ddce99dd73e3a70cbf39bb/CSendUserTraining_L35_img-1.png) ![CSendUserTraining\_L35\_img-2.png](https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt0a4c2effdbebf830/67ddceb0037e2b158f22df58/CSendUserTraining_L35_img-2.png) # Video: Users, Roles and Permissions in Contentstack The following video shows how to add users and roles, and how to manage permissions in Contentstack. # **Understanding with an example** Contentstack provides four user roles out of the box, namely: * Owner - Each stack can have only one Owner. Creating a stack in Contentstack makes you the Owner of the stack. * Admin \- The Admin role has more rights than a Developer and fewer than the Owner. * Developer \- A Developer is a person who creates the site's structure or defines the way content will appear on the site. * **Content Manager** - A Content Manager is a user who works with/on the content of a stack. * **Custom Role** - In addition to the predefined system roles, you can add custom roles by defining specific permissions and assigning these roles to the users of a stack. You have fine-grained control over permissions. You can set permissions at the entry, field, and asset levels. Examples: 1. The 'Content Writer' role can WRITE only entries of a content type. 2. The 'SEO Expert' role can EDIT only the SEO fields for entries of a content type. 3. The 'Content Publisher' role can READ and PUBLISH only entries of a content type. The diagrams below depict the User Role Privileges: ![CSendUserTraining\_L35\_img-3.png](https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blta93003fc3bce59fd/67ddceca17f7b4425c0d064e/CSendUserTraining_L35_img-3.png) ![CSendUserTraining\_L35\_img-4.png](https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/bltab0cab5756e09a03/67ddcee9c5de5376cbd2e7f0/CSendUserTraining_L35_img-4.png) ![CSendUserTraining\_L35\_img-5.png](https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt896e52b4233278fa/67ddcf01c5de533024d2e7f4/CSendUserTraining_L35_img-5.png) **Potential Use Case**: * User Roles are essential to set up accessibility across the stack based on usage and user tasks. Content Editors need access to entry but not content modeling. * Custom roles can be used to set up: 1. **Entry-level Permissions** \- All permissions to the “Products” content type entries. 2. **Field-level permissions** - CANNOT EDIT the Description field of the Products entry. 3. **Asset-level permissions** - Specific permissions on specific assets or assets folders. 4. **Language-level permissions** - Translation role to perform translation activity to a specific language with certain permissions. 5. Environment **Quick Tips**: * The default maximum number of users that can be added in an organization is 1000. # **Further Reading** * [About Stack Users](https://www.contentstack.com/docs/developers/invite-users-and-assign-roles/about-stack-users/) * [Different Types of Roles](https://www.contentstack.com/docs/developers/invite-users-and-assign-roles/types-of-roles/) #### Key takeaways - Connect **Understanding the Management Tools** back to your stack configuration before moving to the next module. - Capture one concrete artifact (screenshot, Postman call, or code snippet) that proves the step works in your environment. - Re-read the delivery versus management boundary for anything you changed in the entry model. ## Supplement for indexing ### Content summary Understanding the Management Tools. Managing Processes The Lightning Excavator is concerned about the content available for all Composable Heroes. Initially, he had assigned a few users to the Stack, but it appears that more users will be required as more content is created. The next challenge is ensuring all users adhere to a streamlined content delivery process. Royal Sanctuary will lead this operation. It's time for you to delve into Contentstack's management capabilities to provide solid content organization. Goals that must be attained: Add new users to the account. Create an order of steps to manage the content delivery process. Examine the content and make suggestions for improvements. The entire Composable Heroes team ### Retrieval tags - Understanding - the - Management - Tools - contentstack-end-user-training-eut- - lesson 35 - Understanding the Management Tools - contentstack-end-user-training-eut- lesson ### Indexing notes Index this lesson as a primary chunk tagged with lesson_id "35" and topics: [Understanding, the, Management, Tools]. Parent course slug: contentstack-end-user-training-eut-. Use asset_references URLs as thumbnail hints in search results when present. Never surface LMS quiz content or assessment answers from this file. ### Asset references | Label | URL | | --- | --- | | CSendUserTraining\_L35\_img-1.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt76c82bf1db8060ac/67ddce99dd73e3a70cbf39bb/CSendUserTraining_L35_img-1.png` | | CSendUserTraining\_L35\_img-2.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt0a4c2effdbebf830/67ddceb0037e2b158f22df58/CSendUserTraining_L35_img-2.png` | | CSendUserTraining\_L35\_img-3.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blta93003fc3bce59fd/67ddceca17f7b4425c0d064e/CSendUserTraining_L35_img-3.png` | | CSendUserTraining\_L35\_img-4.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/bltab0cab5756e09a03/67ddcee9c5de5376cbd2e7f0/CSendUserTraining_L35_img-4.png` | | CSendUserTraining\_L35\_img-5.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt896e52b4233278fa/67ddcf01c5de533024d2e7f4/CSendUserTraining_L35_img-5.png` | ### External links | Label | URL | | --- | --- | | Contentstack Academy home | `https://www.contentstack.com/academy/` | | Training instance setup | `https://www.contentstack.com/academy/training-instance` | | Academy playground (GitHub) | `https://github.com/contentstack/contentstack-academy-playground` | | Contentstack documentation | `https://www.contentstack.com/docs/` | | CSendUserTraining\_L35\_img-1.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt76c82bf1db8060ac/67ddce99dd73e3a70cbf39bb/CSendUserTraining_L35_img-1.png` | | CSendUserTraining\_L35\_img-2.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt0a4c2effdbebf830/67ddceb0037e2b158f22df58/CSendUserTraining_L35_img-2.png` | | CSendUserTraining\_L35\_img-3.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blta93003fc3bce59fd/67ddceca17f7b4425c0d064e/CSendUserTraining_L35_img-3.png` | | CSendUserTraining\_L35\_img-4.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/bltab0cab5756e09a03/67ddcee9c5de5376cbd2e7f0/CSendUserTraining_L35_img-4.png` | | CSendUserTraining\_L35\_img-5.png | `https://images.contentstack.io/v3/assets/bltebc53cfaf0dd6403/blt896e52b4233278fa/67ddcf01c5de533024d2e7f4/CSendUserTraining_L35_img-5.png` | | About Stack Users | `https://www.contentstack.com/docs/developers/invite-users-and-assign-roles/about-stack-users/` | | Different Types of Roles | `https://www.contentstack.com/docs/developers/invite-users-and-assign-roles/types-of-roles/` |